People Rewards & Analytics Specialist

About the Role

We are seeking a People Rewards & Analytics Specialist to keep Dialectica's HR data, reporting, and benefits running accurately and smoothly. You will own the employee masterfile and HR system data, produce regular people and employee-cost reports, and administer our benefits programs, including the medical and savings plans. Working closely with People Operations, Finance, and external providers, you will be the go-to person for reliable people data. This role suits someone hands-on and detail-oriented who enjoys clean data, well-run processes, and getting the numbers right every time. 

Key Responsibilities 

HR Data & Masterfile:

• Employee Masterfile: Own and maintain the employee masterfile, ensuring all personal, contractual, compensation, and benefits data is accurate, complete, and up to date.
• HRIS Administration: Maintain employee records in our HR tool (Hibob), processing new hires, salary changes, bonuses, and leavers promptly and consistently.
• Data Audits & Reconciliation: Run regular data checks and reconcile Hibob, payroll, and Finance records each month, identifying and correcting discrepancies.

Benefits Administration:

• Medical Plan: Administer the company's group medical insurance plan, handling enrollments, changes, and terminations, and supporting employees with coverage and claims queries.
• Savings Plan: Administer the company savings plan, managing participation, contribution changes, and monthly contribution data with providers and payroll.
• Other Benefits: Manage the administration of other employee benefits, such as life insurance, meal vouchers, and wellbeing perks, ensuring joiners, leavers, and changes are processed on time.
• Provider & Invoice Management: Act as the day-to-day contact for benefits providers and brokers, and check monthly invoices and premiums against the masterfile before approval.

Employee Cost:

• Employee Cost Reporting: Prepare monthly employee cost reports covering salaries, employer contributions, bonuses, and benefits, broken down by entity, department, and cost centre.
• Finance Support: Provide Finance with accurate people-cost data for month-end close, accruals, forecasts, and budget inputs, and explain month-on-month variances.

System Reporting:

• Standard Reporting: Build and run recurring reports from Hibob and other systems, covering headcount, joiners and leavers, turnover, leave, and benefits participation.
• Ad Hoc Requests: Respond to data and reporting requests from the People team, Finance, and leadership quickly and accurately.
• Records & Compliance: Keep well-organised records and documentation for internal and external audits, and document processes so they are easy to follow and improve.

What We Are Looking For

• 3+ years of experience in HR Operations, HR Data, or Compensation & Benefits administration, ideally in an international environment.
• Expertise: Hands-on experience with HRIS data management (Hibob a plus) and benefits administration, including group medical and savings or pension plans, plus a good understanding of payroll elements and employer costs.
• Numerical Mastery: Strong Excel/Google Sheets skills and a precise, methodical approach to data.
• Communication: Fluency in English with the ability to explain benefits, data, and cost figures clearly to employees and non-experts.
• Excellence: High professional standards for confidentiality, accuracy, and attention to detail.

What you will get

• Competitive base salary with additional performance incentives.
• Coverage under the company’s collective health insurance plan.
• Hybrid work model & extra personal/flex days and paid volunteer days a year for your favourite cause.
• Company-sponsored team-bonding events.
• Weekly health & wellness activities, healthy breakfast, snacks and beverages.
• Entrepreneurial culture and amazing coworkers!
• Opportunities to develop new skills and progress your career in a highly multicultural team within a global organization.